Associate Buyer (Beauty & Fragrance Focus)

Location: Ronkonkoma, NY
Schedule: Full-Time | 5 days per week (occasional weekends as business needs require)
Travel: Primarily domestic trade shows; selective international travel based on performance and sourcing success

About the Role

We are seeking an experienced Associate Buyer – Inbound with a strong background in the beauty and fragrance industry. This role is designed for a purchasing professional who understands vendor strategy, product sourcing, and the importance of established supplier relationships.

This is not an entry-level role. The ideal candidate will bring an existing book of business—including brands, manufacturers, or distributors—that can be immediately leveraged, while also expanding their reach through trade shows and industry networking.

What You’ll Do

Purchasing & Inbound Execution

• Source, evaluate, and onboard vendors within the beauty and fragrance space
• Negotiate pricing, terms, and purchase agreements to support margin and inventory goals
• Track purchase orders and ensure accurate, on-time inbound delivery
• Monitor inventory levels and execute replenishment strategies
• Maintain accurate purchasing records including vendor data, quantities, and pricing
• Review product quality and supplier performance; resolve discrepancies and issues
• Prepare purchasing and cost analysis reports to support decision-making

Vendor Portfolio Growth & Trade Exposure

• Leverage an existing book of vendor relationships to drive immediate sourcing value
• Attend domestic trade shows and sourcing events to identify new brands and suppliers
• Expand and maintain a growing vendor portfolio aligned with company strategy
• Convert qualified leads into active purchasing relationships
• Earn opportunities for international trade travel based on performance and sourcing results

Cross-Functional Collaboration

• Partner with Warehouse, Supply Chain, Finance, and Operations teams to ensure smooth inbound execution
• Coordinate with warehouse staff to support proper storage, handling, and inventory accuracy
• Contribute to continuous improvement initiatives across purchasing and inbound logistics

What We’re Looking For

Education & Experience

• Bachelor’s degree in supply chain, Business, or a related field
• 3–6 years of purchasing or buying experience, preferably within beauty, fragrance, cosmetics, or consumer goods
• Demonstrated success managing vendor relationships and negotiating purchase terms
• Existing supplier network or book of business strongly preferred

Skills & Competencies

• Strong commercial and analytical mindset
• Highly organized, detail-oriented, and execution-focused
• Proven negotiation and vendor management skills
• Excellent written and verbal communication abilities
• Comfortable representing the company at trade shows and industry events
• Ability to work independently and cross-functionally

Why This Role Stands Out

• Mid-level role with real sourcing authority
• Values industry relationships and existing vendor reach
• Combines purchasing execution with trade show exposure and business development
• Clear growth path into senior buying and strategic sourcing roles

Compensation & Benefits

• Base Salary: $69,000.00 - $75,000.00 (commensurate with experience)
• Performance-driven upside tied directly to growth and results
• PTO
• 401(k) with company match after 1 year
• Medical, Dental, Vision available on the first of the month after 60 days

Equal Employment Opportunity Statement

We are an equal opportunity employer and do not discriminate in hiring or employment based on race, color, creed, religion, belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. We recognize and value the benefits of a diverse workforce.